Long Term Usage review of ConnectedText

Dr Andus:

A considered and balanced review of ConnectedText that especially first-time users will find very useful.

Originally posted on I used to be undecided, but now I'm not so sure.:

You might be aware if you have been following my posts on note taking software that I have been searching for the ideal (ideal for me) solution for capturing and developing ideas and organising notes.

During this time I have spent a lot of time using various programs and a lot of money on acquiring the programs I thought were satisfactory.

Now I have decided to standardise on just one program. ConnectedText.

Overview

I have now been using ConnectedText on and off since 2012. I have been using it more extensively since the advent of version 6 which introduced some significant improvements. During this time I have looked at many alternative note taking programs, the best of which were MyInfo and Ultra Recall.

My overall impression is much more favourable than in my previous review, now that I have been using it for a while and have learned…

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Using Classic Calendar with ConnectedText

While ConnectedText does come with a built-in calendar that in conjunction with its “date topic” documents and outliners allows one to produce all kinds of sophisticated project plans and carry out date and time-related tasks (see some examples here and here), sometimes you may just want to use a very basic calendar to plan a project over a week or a month in relation to a piece of work that you happen to be using CT for.

This is where Classic Calendar [free] comes in very handy, as it is light, easy to use (it uses plain text), and it can be launched from within CT, so you can always remember to use it.

Classic CalendarTo create an individual instance of Classic Calendar, all you need to do is place a copy of the ClassicCalendar.exe file into your current project folder (for example, if you are writing a book, then you could put it into the folder that holds files associated with that manuscript in your directory, and within that folder it might be best to put it into its own folder called “Classic Calendar,” so its settings files can be preserved there), and then either drag and drop the .exe file from there into a CT outline (to create a shortcut) or place an Application Button into the body of a CT topic, so you can launch it from there by clicking on it.

ConnectedText with Classic CalendarYou can have as many Classic Calendars for different projects as you like, as long as you put them into separate folders.

Latest enhancements to my ConnectedText ‘ecosystem’

Actually I’ve used these tools for some months now, I just haven’t had a chance to mention them on this blog. I use the two in conjunction with each other, so it makes sense to mention them together.

The first tool is a software called TaskSpace. The need arose for this one with the introduction of the floating windows feature in ConnectedText v. 6., which allows you to open an unlimited number of CT ‘topics’ (documents). If you work with a multi-monitor setup (and even if you don’t), there comes a point where you might have several floating windows open, which you would need to move around individually (in my case from one monitor to another), which quickly becomes a hassle. Moreover, floating windows come into focus every time you have the main CT application in focus, meaning that the floating windows would obscure whatever other app window you might want to look at in the other monitor while looking at the main CT window.

TaskSpace solves both of these problems. Firstly, by using the handy CTRL+SHIFT+M combination, you can send individual CT floating windows to a single TaskSpace window, where you can further organise them into rows and columns, and then move them around the various monitors as a single window. It is also possible to create tabs within TaskSpace, so you can add as many CT floating windows to it as you like. Secondly, the paid-for version of TaskSpace also gives you the option to change the behaviour from “always on top” to “normal” etc., which I presume would disconnect the floating windows from the main CT app, making it possible to view them independently (and hide them from view at will). I say “presume” because I’ve never tried that feature. I use a comparable feature that comes with Direct Folders, where you just right-click on the close button of any window (except Chrome, with which it doesn’t work for some reason), and the window changes from “normal” to “always on top” and vice versa.

Here is a screenshot of a TaskSpace window with three CT floating windows docked:

TaskSpace_with_CTThe second tool is a piece of hardware called Boogie Board Sync, which I use almost exclusively with ConnectedText, by creating handwritten notes, syncing them via Bluetooth to my PC, converting them from PDF to .PNG files in PDF-Xchange Editor (which allows you to semi-automate the process by setting up the file names and desired image resolution), and dropping them into CT. Then I use TaskSpace to view these handwritten notes as CT floating windows in one monitor, while working away in CT in the other monitor. I use Boogie Board Sync mainly to capture ideas concerning my main writing project quickly (especially when my PC is not turned on), and then I tick them off in CT eventually, once the work recorded in the BB Sync file has been done.

BB_SyncIf you are a CT user and you are still looking for a Christmas present for yourself, I can highly recommend the BB Sync. But make sure to read the Amazon USA etc. reviews about it to understand its limitations. Many customers seem to have unrealistic expectations about it, and then they complain that BB Sync didn’t meet them. However, if you read carefully what BB Sync offers, and you’re happy with those limitations (such as the inability to recall notes on the device itself – saved or deleted notes need to be synced with the PC to be viewed), then BB Sync can become an invaluable tool for getting handwritten notes into a PC quickly, and into ConnectedText in particular. There are of course many other possible use case scenarios, such as e.g. using BB Sync to write handwritten diary entries and then using the date topics feature in ConnectedText to build a handwritten journal.

ConnectedText v. 6.0.7.25 improves floating window functionality

One of the main innovations of ConnectedText v. 6 was the introduction of floating windows, which allowed the user to view multiple repositionable CT ‘topics’ (documents) while for instance editing another topic in the edit window. Besides other enhancements, today’s update of v. 6.0.7.25 improves the functionality of floating windows in a number of ways. Firstly, you can now launch floating windows from a variety of new locations: by double-clicking on the topic title in the viewer/editor’s header; by ALT-clicking on a bookmark; or by ALT-double-clicking in a Go To dialog window or on a node in the Navigator (CT’s visual browser of topics). The other improvement that stands out for me is the adding of a number of Copy functions to the floating window’s context menu. My favourite is the “Copy as URL,” which allows you to paste links to CT topics into external applications (e.g. WorkFlowy) and then launch them from there.

ConnectedText

PhraseExpander Pro (v. 4.3.0.1) can now detect typing position in browsers

Since October 2013 I have been using PhraseExpander Pro v. 3, and then  v. 4, on a daily basis. (I have discussed the reasons for switching to PhraseExpander before here, and I also mentioned some crucial improvements to its algorithm here.) PhraseExpander has become an essential part of my writing setup, and not only because it is triggered by every single keystroke I type (though that is an important part of it). I use its SmartComplete feature not only to reduce the amount of repetitive typing, but also to help me remember long strings of coding (e.g. the HMTL code for inserting images or highlighting text in Gingko) and the aliases for anonymised people and organisations in my research.

In this post I just wanted to point out an improvement that was released in today’s version of PhraseExpander and which greatly improves the way it works in browsers. In previous versions the SmartComplete box would need to be manually positioned, and it would be stuck in the same position, regardless which part of the browser you were writing in. But in v. 4.3.0.1 now the SmartComplete box pops up right by the cursor, which makes it a great deal easier to use in a browser. This will be extremely useful when writing in an online service such as Gingko app, where different cards reside in different parts of the browser. Below is a screenshot of PhraseExpander’s SmartComplete box displayed by the cursor in Gingko in Firefox. I also tried it in Chrome, and it works the same. See the rest of the latest changes to PhraseExpander here. PhraseExpander with Gingko in FirefoxP.S. In the meantime I have discovered a number of other important benefits to the new handling of browsers in PhraseExpander. Now the SmartComplete box is displayed correctly in Chrome apps as well (i.e. standalone Chrome applications that can run offline), such as the one for WorkFlowy, which I use daily. Also, it can now be used more easily with Google Sheets and Google Docs, and to write emails in browser-based email services.

Most recent process flow for academic writing

Just for the record, I thought I’d repost my comment here that I’ve just left on Christian Tietze’s blog concerning on how I go about outlining and writing on the back of Zettelkasten notes these days.

My latest process flow on Windows 7 for academic writing, using 3 monitors, so some of this software could be viewed simultaneously:

1) read the literature (usually PDF articles or books);

2) take reading notes (mainly quotes + interpretation) in ConnectedText as Zettelkasten;

3) use VUE to develop a concept map to make sense of the material, while reviewing the CT notes in floating windows (i.e. multiple notes can be viewed simultaneously);

4) develop an outline for the paper in a Freeplane mind map, building on the VUE concept map and adding hyperlinks to selected quotes and notes in ConnectedText, so they can be easily called up when writing about a given point;

5) write in plain text using Markdown in WriteMonkey (distraction-free writing software), while checking off nodes in the Freeplane outline as they get written up, and paste in raw EndNote code for academic references, where necessary;

6) paste draft into Outline 4D (single-pane outliner with inline notes) and reverse outline it, i.e. add a heading to each paragraph to see the overall logical structure and content of the paper, and edit it accordingly to improve coherence, eliminate redundancy etc.

7) Import into MS Word, do final editing, add final headings, table of contents, and convert raw EndNote code into formatted references and bibliography.