Modelling process workflow for thesis writing

Recently I’ve been finding that whenever I’m stuck in my odyssey towards writing up my dissertation, modelling my process flow in a concept-mapping software (such as VUE) usually helps. In this (hopefully) final stage of my PhD project there are so many resources scattered around in various software and folders on my computer that I need a formal “concept map” (if that’s the right term) to pull them all together and work out the relationships and interactions between them.

Here is for example my last concept map that I’ve knocked up when I was unsure how to proceed with writing up the first four chapters of my dissertation. There is nothing particularly scientific about this map and it probably doesn’t follow any of the conventions of process workflow modelling. But who cares: it did the trick and allowed me to plan out the next stages of what I need to do.

Actually at least 2 or 3 days of deliberation are captured in this chart. First, I needed to decide whether I was going to use ConnectedText or something else for doing the actual writing. Through trial and error I established that it’s better to use another software because however much I love working in CT, it does have some limitations. One of them is that you can only have one instance of CT running and only one edit/view window open. Since I’ve decided to use CT as my database for my reading notes, I need to use another software, so I can be writing in one software in one monitor, while referring to the CT notes in the other. Also, there isn’t an easy way to track the word count of your document while writing in CT.

I had considered WhizFolders briefly as an alternative, but I find its interface too busy to be able to concentrate on the actual writing. So I settled on Scrivener for Windows, which works well both as a two-pane outliner and as a writing tool with decent word-count tracking.

As the sequence of the process flow is not apparent from the chart, let me describe it briefly. I start with importing my master outline with inline notes from Outline 4D (via Word). The reason I created my outline in Outline 4D is because it is a single-pane outliner that allows you to have inline notes, which you can also view in an index card view on a corkboard. Then I use Scrivener to break up the imported document into a 2-pane outline using Scrivener’s handy “Split with Selection as Title” command. As I start writing the actual text (I’m working on the first 4 chapters of my thesis, which need to be contextualised within their respective literatures, namely the Introduction, the Literature Review, the Conceptual Framework, and the Methodology), I begin to review my existing reading notes.

Over the years I have read all kinds of things that are no longer relevant. Therefore I need to deploy some kind of a filtering process to select the most important notes, as well as any new reading that still needs to be done. To consolidate my final reading list (a list of bibliographic references), I use a Natara Bonsai outline. First I import into Bonsai an existing outline document that contains some of my selected references that I have kept on my iPod/iPad in CarbonFin Outliner. Then I go through my old conference papers and other writings to extract references that are still relevant and which are kept in Word files and an old Scrivener project.

Simultaneously to this process I have also designed a ConnectedText project for keeping my final reading notes and quotes, using a similar model to the one I have developed for my empirical analysis. As my old reading notes and quotes are kept in a WhizFolders database, I will need to review those and transfer them one-by-one to the CT database (I deliberately don’t want to import them en mass, as I need to separate the wheat from the chaff). I will also use the CT project for recording any new reading I still need to do. I am designing this CT database not simply just for this writing project. Very likely it will become my main database for all my future readings for years to come. This is just an opportune moment to get started with it, as I no longer want to use WhizFolders for this.

Getting back to the chart, there are basically two important elements to it: 1) the big blue Scrivener rectangle which represents my writing, and 2) the big green rectangle below it which represents the CT reading notes database. If we look at the arrows pointing to the latter, we see mostly the data that needs to be transferred (by carefully sifting through) from my old files, as well as new reading notes that will be created in iPad.

As for the arrows coming in or out of the Scrivener project, those have to do mostly with referring to external sources. In the end I won’t need Excel for planning the word count because Scrivener has good enough tools for that. I will also use Dragon NaturallySpeaking for dictating, whenever I feel the need. Sometimes it’s easier to write without it, other times it speeds things up. As for EndNote, it is simply the central database for my references, which are linked to the PDFs that may need to be read for the first time or reviewed.

But my main point here is that it was the creating of this concept map that was crucial for getting me started with the whole writing stage. Without it I would have probably sat in front of a blank page with a writer’s block for days. Now I feel fairly confident that I know what I need to do next.


4 thoughts on “Modelling process workflow for thesis writing

  1. Pingback: Organising your library with Story Turbo | Dr Andus's toolbox

  2. Pingback: Academic writing workflow with ConnectedText, Freeplane, and Outline 4D | Dr Andus's toolbox

  3. sounds like a very sophisticated workflow – i like it! how did you produce the “writing up process flow” doagram?

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